Recruitment & Hiring Specialist

The University of North Dakota is currently not hiring remote employees in the following states: AR, CA, CO, HI, ME, OR, PA, WA, and any country outside of the United States.
Recruitment & Hiring Specialist 494384 Grand Forks, North Dakota, United States Dean's Office A&S Administrative/Professional Full-time Staff Closing on: Mar 11 2024 Salary/Position Classification $45,000+, Annual, Non-Exempt (Eligible for overtime) 40 hours per week 100% Remote Work Availability: No Hybrid Work Availability: No Purpose of Position The purpose of this position as one of the primary members of the Dean’s office team is to work to ensure the objectives and goals of the college are maintained and achieved.
The function of this position is to: Serve as liaison for Human Resources and Academic Affairs in matters related to recruitment, hiring and salary revisions.
Manage recruitment processes of the dean’s office, department-level benefitted hires and SPEA program instructors.
Support recruitment activities by working to identify and implement efficiencies for departments within the college.
Process hires of the Dean’s Office and benefitted employees in Arts & Sciences departments.
Provide primary support for employees hired to teach with the Arts & Sciences Self-Paced Enroll Anytime program.
Implement and communicate hiring processes for graduate student and summer session to departments within Arts & Sciences.
Duties & Responsibilities Recruitment & Hiring: Serve as liaison between Arts & Sciences and Academic Affairs/Human Resources for recruitment of benefitted faculty, post-doctoral positions, and staff.
According to HR and Academic Affairs guidelines, enter and manage recruitment processes and submit documents in a timely and accurate manner for benefitted employees within A&S.
Work with department personnel for creation of job postings that align with department needs and requirements as approved by the Dean and Provost.
In accordance with HR and Academic Affairs guidelines, submit requests for hire and salary revision paperwork (including position changes, additional/reduce pay forms, etc.
).
As requested, enter additional pay forms for A&S employees who are being paid from outside programs.
Provide college-level review and approval for additional pay forms.
Act as a resource for departmental questions on payroll related issues (HRMS, TLAB and other related systems).
Act as a liaison between A&S and its departments for identification of efficiencies related to recruitment and hiring of temporary employees, including faculty, graduate, and undergraduate students.
After working with department personnel on content, prepare and submit job postings for part-time instructional positions.
Attend monthly AA/HR meetings to stay current on policies, procedures, and processes.
Place recruitment advertisements in the Chronicle of Higher Education’s online job board on behalf of the Dean’s office.
Support departments, as needed, for advertising in other venues.
Payroll Support: Run payroll reports and queries to assure accuracy of salary paid to employees of the Dean’s office and SPEA program.
Run queries or work with SSC to identify individuals needing payroll changes at beginning and end of the academic year.
Process payroll changes as needed (for example, monthly employees to $0 for summer).
Work with employees and/or department personnel to ensure completion of Remote Worksite Agreement Forms for those who are working remotely or on a hybrid basis.
Prepare and submit workman’s compensation forms to UND Safety for employees who are working out of state.
Respond to requests from Payroll/HR and Safety Office to bring current employees into compliance.
Manage contract and payroll processes for A&S participants in UND online programs.
Provide payroll and/or other processes for small departments/programs in A&S that do not have dedicated administrative support.
Participate in preparation and distribution process for electronic faculty contracts.
Approve student and temporary employee work hours within TLAB for employees in the Dean’s office, as needed.
Self-Paced, Enroll Anytime (SPEA) support Primary responsibility for management of contracts and stipend payments for A&S participants in UND Online Office programs, including, but not limited to, SYL, Riipen, UNIFY, CIRCLEIN, COIL.
Prepare LOUs and process payroll documents for payment of all participants.
Track stipends Coordinate with Associate Dean for approval of participant work completed.
Graduate Appointment Duties: Prepare detailed outline of contract and appointment processes for sharing with A&S graduate programs.
On behalf of the Dean’s office, approve appointments, within budget, for graduate students.
A portion of this responsibility may be shared.
Track graduate student appointment commitments to assure departments are within assigned allocation.
This may be a shared duty.
May also be asked to contribute to tracking tuition waivers.
Continually work to identify efficiencies and process improvements to aid departments with routine appointments.
Call for, and collect, information for reporting A&S graduate student activities as requested.
Work with Shared Services Center and/or individual employees on behalf of A&S departments to ensure timely and accurate appointment of graduate students.
Summer Session Support: Outline and share detailed instructions for distribution to departments regarding summer instruction and scholarship/service activities.
On behalf of the Dean’s office, serve as contact point for questions related to summer session payroll and contract process.
Prepare summer session paperwork as assigned; assist departments as needed.
On behalf of the Dean’s office, review summer contracts and payroll documents for accuracy.
This duty may be shared as assigned.
Approve appointments on behalf of Dean’s office when in compliance with budget and established college and HR guidelines.
Continually work to identify efficiencies and process improvements for summer session appointments.
Call for, and collect, information for reporting A&S activities as requested.
Annual Equipment Requests & Faculty Research Awards: Serve as lead to ensure all aspects of A&S faculty research application and award processes are completed accurately and on time.
Serve as lead to ensure all aspects of college equipment process are completed accurately and on time.
General Office Duties: Respond to special requests for information from within the Dean’s office or from UND administration.
As part of a team, assist with training of new staff members in the Dean’s office.
Provide receptionist duties on a back-up basis (includes answering telephone, greeting visitors, assisting students).
Compose and edit correspondence.
Distribute information from the Dean’s office to department-level personnel regarding college-level or university-level processes.
Clearly explain the purpose of information distributed and response expected from departments.
Prepare collection tool needed (spreadsheet, etc.
) on which departments should provide response; explain where information can be located.
Collect, review and verify departmental responses.
Prepare college-level response to administrative offices.
Receive, review and submit applications for college-level and academic affairs-level processes.
Provide information to the Dean and/or members of the reviewing body, the Executive Committee of the College Council.
Announce results of college processes.
Required Competencies Strong communication skills (written and oral) Strong attention to detail skills Excellent organizational and prioritization skills Ability to multi-task and manage complex administrative processes Demonstrated leadership and problem-solving skills Ability to solve issues independently Ability to work collaboratively across all institutional lines The demonstrated ability to communicate effectively with a diverse community of students, faculty, staff with tact and diplomacy Minimum Requirements Associate degree or 3 years of directly related experience 2 years of administrative experience Proficient with Microsoft Office, including Word, Outlook, Excel Successful completion of a Criminal History Background Check In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire.
This position does not support visa sponsorship for continued employment.
Preferred Qualifications Bachelor’s degree Four years’ experience as an Office Manager, Executive Assistant or Human Resources Assistant Experience working in an academic unit Experience with recruiting activities Experience working with payroll appointments Familiarity with graduate programs and appointments Experience working with UND policies and procedures Please note, all employment postings close at 11:55pm CST.
Position Benefits Benefits include single or family health care coverage (UND pays the full premium), life insurance, employee assistance program, retirement plans with generous employer contributions, annual & sick leave in addition to 10 paid holidays.
Optional benefits include supplemental life, dental, vision, flexible spending account, supplemental retirement plans.
UND also offers an employee tuition waiver and a variety of professional development opportunities.
Find out more about UND's great benefits and perks here! Find out why Grand Forks is Cooler.
All information listed in this position announcement will be used by Human Resources, the Hiring Department, and EO/Title IX for screening, interviewing and selection purposes.
Need help? Please email the Human Resources Department at UND.
humanresources@UND.
edu or contact us by phone at 701.
777.
4226.
If you anticipate needing any type of accommodation to participate in any portion of the University's employment process, including completion of the online application process, please contact our office in advance of your participation or visit.
Veteran’s Preference Veterans claiming preference must submit all proof of eligibility by the closing date.
Proof of eligibility includes a DD-214 or a copy of NGB 22 from National Guard or Reserve (with a unit located in ND) or certification from the applicant's unit command that the individual is expected to be discharged or released from active duty in the uniformed services under other than dishonorable conditions not later than one hundred twenty days after the date of the submission of the certification.
If claiming disabled veteran status, proof of eligibility includes a DD-214 and a current letter of disability dated within the past year.
Confidentiality of Application Materials Pursuant to NDCC 44-04-18.
27, applications and any records related to the applications that identify an applicant are confidential, except records related to the finalists of the position, which are open to the public after the search committee has identified the top three or more finalists who will be invited to campus.
EEO Statement The University of North Dakota is an Affirmative Action/Equal Opportunity Employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or other protected characteristic.
Women, minorities, veterans, individuals with disabilities, and members of other underrepresented groups are especially encouraged to apply.
Applicants are invited to provide information regarding their gender, race and/or ethnicity, veteran’s status and disability status as part of the application process.
This information will remain confidential and separate from your application.
Clery Statement In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the University of North Dakota publishes an Annual Security and Fire Safety Report.
The report includes the university’s policies, procedures, and programs concerning safety and security, as well as three years of crime statistics for our campus.
As a prospective employee, you are entitled to a copy of this report.
The report and statistical data can be found online at UND.
edu.
You may also request a paper copy of the report from the UND Police Department located at 3851 Campus Road, Grand Forks, ND, 58202.