Post Award Accounting & Grants Analyst

Post Award Accounting & Grants Analyst 493980 Grand Forks, North Dakota, United States Education & Human Development Accounting/Finance Full-time Staff Closing on: Dec 15 2023 Salary/Position Classification $52,000+ annual dependent on experience, Exempt 40 hours per week 100% Remote Work Availability: No Hybrid Work Availability: Yes Purpose of Position Join our dynamic team as a Grant Award Specialist, where you'll play a pivotal role in setting up and managing grant awards.
Responsibilities include assessing pre-award needs, collaborating on budget setup, ensuring compliance, managing grant expenses, overseeing financial reporting, and contributing to payroll, cost-sharing, and project closure.
If you're detail-oriented, experienced in grant management, and thrive in a collaborative environment, apply now to be a key player in optimizing our financial processes and ensuring compliance with policies.
Duties & Responsibilities Grant Award Setup Review the need for a Temporary “at risk” account to be set up to allow the PI to charge expenses prior to the Notice of Award (NOA) from the sponsor.
Collaborate with UND central Grant & Contract Accounting (GCA) if needed.
Create and maintain award folder in the CEHD record repository.
Provide GCA with required budget information to set up awards and projects in PeopleSoft.
Set up award and projects in the projections tracking worksheet over the life of the grant.
Collaborate with the Pre-Award team, principal investigator (PI)/CoPIs to review the budget and projections and ensure all have a clear understanding of the budget resources approved by the sponsor.
Make any necessary changes.
Review terms and conditions of the Award with the PI.
Discuss sponsor reporting schedule and/or deliverables.
Review Compliance approval needs.
ie: Conflict of Interest (COI), Institutional Review Board (IRB) Review PI effort commitment to ensure effort & payroll setup matches the commitment of the Sponsor.
Provide proper funding information to Shared Service Center (SSC) to initiate the position funding forms (PFF) for employees.
Process Grant expenses and monitor budget progress Approve and process grant expenses.
Approve and provide funding information for travel & purchase pre-approvals on grants.
Purchase participant support gifts cards.
Assist PI’s with procurement processes.
Ensure proper procurement policies and procedures are followed according to UND, NDUS, NDCC, and grant governing bodies.
Manage and submit stipend payments monthly, annually, or as needed for students, advisory board members, participants, etc.
Calculate allowable tuition remission, other student costs, or scholarships and submit the department grant award reporting form to Student Finance for posting to student accounts.
Oversee and execute consulting, speaker, and other agreements and payments.
Reconcile the projections workbook monthly.
Identify and resolve all discrepancies.
Compare actuals to projections and resolve discrepancies.
Review salary forecasting o Review monthly transactions for accuracy.
Track grant deadlines o Prepare stoplight reporting overview for PI to document areas of concern Lead monthly update meetings with PI to review current Grant portfolio and Local PI F&A fund review.
Make appropriate adjustments.
Update Salary Forecasting if necessary o Request project budget changes from Grants and/or EPSCOR when identified through monthly project analysis.
Payroll certification and financial reporting Pre-Review all payroll statements each semester in the ECC Ensure the percentage of time worked on the grant for the reporting semester is correct and appropriately captured o Submit any discrepancies and/or necessary payroll corrections Complete the annual GC Budget Planning Tool for input into the incentive-based budget model.
Complete any scheduled financial reports other than the Federal Financial Report (FFR) that are required by the sponsor and any ad hoc requests made by the college or PI.
Cost Share & Matching – Monthly analyze/review any transactions that are required as a match or cost share for sponsored research award in CEHD.
Keep a record of cost-share commitments proposed and awarded.
Collaborate with GCA on 3rd Party cost share reports.
Review no cost extension (NCE) needs.
Advise GCA at least 45 days in advance of the end of the period of performance if a NCE will be needed.
Collaborate with PI to reconcile budget to actuals to determine whether what was agreed upon was fulfilled.
Collaborate with PI to review transactions to ensure proper expenses Collaborate with G&C when appropriate to close out a project Resolve overdrafts Resolve unallowable expenses Reconcile encumbrances with PI and Supplier Closeout subaward agreements - ensure receipt of Final invoice and required technical reports Serve as backup to the Grant Preparation Assistant.
Maintain working knowledge of CFR 2 and all other applicable titles, sponsor specific guidelines, UND and state policies and procedures - ensure PIs and research staff are familiar with policies and procedures related to sponsored projects Review communication expectations with PIs Recommend and implement process improvements for financial and business processes.
Required Competencies Strong verbal and written communication skills Strong attention to detail Excellent organizational and prioritization skills Ability to multi-task and manage complex processes Ability to read, interpret, and follow policy Demonstrated leadership and problem-solving skills Ability to solve issues independently Ability to work collaboratively across all institutional lines The demonstrated ability to communicate effectively with a diverse community of students, faculty, and staff with tact and diplomacy Willingness to adapt to new technologies and process methods Self-initiative, integrity, and reliability Minimum Requirements Bachelor’s degree in Business Administration, Accounting, Finance, or related field Three or more years of experience in an academic, business, or related setting Proficiency in Microsoft Office; Word, Excel, and Outlook Successful completion of a Standard Criminal History Background Check In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire.
Preferred Qualifications Experience working with grants and contracts, federal and non-federal.
Experience with budget monitoring and monthly reconciliations.
Masters degree in Business Administration, Accounting, Finance, or related field Experience with PeopleSoft (HRMS, Finance), Jaggaer, and other NDUS financial systems Experience with UND and/or NDUS policies and procedures Higher education or non-profit work experience Position Benefits Benefits include single or family health care coverage (UND pays the full premium), life insurance, employee assistance program, retirement plans with generous employer contributions, annual & sick leave in addition to 10 paid holidays.
Optional benefits include supplemental life, dental, vision, flexible spending account, supplemental retirement plans.
UND also offers an employee tuition waiver and a variety of professional development opportunities.