Account Clerk Senior/Accounts Payable Clerk

A member of Minnesota State Job Details Working Title: Accounts Payable Clerk Job Class: Account Clerk Senior Agency: Minnesota State/Northland Community & Technical College Who May Apply: Open to all qualified job seekers Date Posted: 04/10/2024 Closing Date: 04/26/2024 Hiring Agency/Seniority Unit: MN St Colleges & Universities / Northland TC-TRF-AFSCME Division/Unit: MnSCU Northland CTC Thf Rvr Fl / MnSCU Th River Falls TC Class Appointment Type: Unlimited, Full-time Work Shift/Work Hours: Day Shift Days of Work: Monday - Friday Travel Required: No Salary Range: $20.
96 - $28.
37 / hourly; $43,764 - $59,236 / annually Classified Status: Classified Bargaining Unit/Union: 206 - Clerical/AFSCME Work Area: Administrative Support -TRF Location: Thief River Falls FLSA Status: Nonexempt Telework Eligible: No Designated in Connect 700 Program for Applicants with Disabilities: Yes Make a difference in the lives of Minnesotans.
The work you’ll do is more than just a job.
Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.
Job Summary The purpose of this position is to serve as college-wide Accounts Payable Clerk for both the EGF and TRF campuses that ensures accurate, timely payment of invoices/bills that comply with statutes, policies, and procedures.
This position works in conjunction with all areas of the college, including but not limited to, financial aid, facilities, student services, workforce development, and farm business development, for a variety of business office processes and procedures.
Accounts Payable - Process local and state treasury vendor payments and disburse local checks to ensure timely, accurate and efficient processing.
Special Projects as required by business office and business manager to ensure a smooth functioning of business office responsibilities.
Textbook Liaison - Primary contact to ensure efficient functioning of college textbooks bookstores and serve as the liaison and expert in purchasing and textbook sourcing.
Backup to other business office processes and services as needed.
Qualifications Minimum Qualifications Knowledge Minnesota State’s Marketplace and State of Minnesota’s SWIFT and MMB systems, or other private or governmental accounting system, sufficient to query and compile records and reports, and assist with preparing and maintaining spending plans, financial status reports, and budget requests.
Math skills sufficient to compute and verify totals and percentages for deposits, account balances, etc.
, and to check and reconcile numeric data.
English sufficient to speak, read, understand and respond to written and spoken communicate effectively with customers (e.
g.
, employees, the public and students and their families) both in person and over the telephone, sufficient to explain policies and procedures.
Customer service, ability to establish positive working relationships with students, both on and off-campus, college staff and funding agencies.
Deal with complaints from customers who may be hostile, confused or agitated.
Person must be able to remain calm and tactful if customer becomes argumentative.
Accomplish desired results in the most effective, pleasant and efficient manner possible, while still adhering to proper policies and procedures as outlined by local, state and federal regulations.
Work with computerized spreadsheets and word processing software such as Microsoft Excel and Word, ability to create and maintain spreadsheets and compose letters and other business correspondence.
Preferred Qualifications Experience working with Workday.
Two-year degree in accounting, business or related field and 2+ years of relevant work experience.
Ability to follow instructions required for the maintenance of accurate accounting records.
Knowledge of the need for attention to detail and accuracy.
Ability to work with sensitive personal data (e.
g.
, credit card numbers and social security numbers) with minimal supervision and oversight.
Ability to organize and implement work assignments for student workers and follow up on their progress.
Must have good organizational skills and be able to prioritize workload.
Continual interruptions are inherent in this position (i.
e.
telephone calls, students walking in to make payments or ask questions), Organize workload each day to ensure daily work gets done and that customers are treated courteously and with respect.
This may be especially difficult during the beginning of each academic term when traffic and phone calls are unusually heavy.
In accordance with the Minnesota State Vehicle Fleet Safety Program, employees driving on college/university business who use a rental or state vehicle shall be required to conform to Minnesota State's vehicle use criteria and consent to a Motor Vehicle Records check.
Application Details How to Apply Select “Apply for Job” at the top of this page.
If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.
mn.
us.
For additional information about the application process, go to https://www.
mn.
gov/careers.
If you have questions about the position, contact Kari Beito at kari.
beito@northlandcollege.
edu or 218-683-8632.
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Kari Beito at kari.
beito@northlandcollege.
edu.
About Minnesota State Northland is a comprehensive two-year community & technical college with campuses in East Grand Forks and Thief River Falls, MN.
We are united as one college to increase educational access, support student success, strengthen partnerships, and advance equity in the communities we serve.
Why Work for Us Diverse Workforce We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve.
The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.
A recent engagement survey of State of Minnesota employees found: 95% of employees understand how their work helps achieve their agency’s mission 91% of employees feel trusted to do their jobs 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job 87% of employees report flexibility in their work schedule Comprehensive Benefits Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony.
As an employee, your benefits may include: Public pension plan Training and professional development Paid vacation and sick leave 11 paid holidays each year Paid parental leave Low-cost medical and dental coverage Prescription drug coverage Vision coverage Wellness programs and resources Employer paid life insurance Short-term and long-term disability Health care spending and savings accounts Dependent care spending account Tax-deferred compensation Employee Assistance Program (EAP) Tuition reimbursement Federal Public Service Student Loan Forgiveness Program Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
Other Information Employment information for this position can be found in its collective bargaining agreement or its plan document at https://mn.
gov/mmb/employee-relations/labor-relations/Labor/.
AN EQUAL OPPORTUNITY EMPLOYER Minnesota State is an equal opportunity employer/educator committed to the principles of diversity.
We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law.
As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities.
If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.
mn.
us.
Please indicate what assistance is needed.