Executive Assistant to the VPAA

Position Description & Details Job Title: Executive Assistant to the VPAA Location: Mayville State University, Mayville, ND Compensation: $36,000-$48,000, depending on experience Benefits: Includes single or family health care coverage (health premiums paid 100% by the university), basic life insurance, EAP, retirement plan, tuition waiver, annual and sick leave.
Optional benefits available: supplemental life, dental, vision, long- term care insurance, flexible spending account, and supplemental retirement plans.
Who can apply: Internal/external candidates eligible to work in the United States.
Mayville State University does not offer visa sponsorship at this time.
Position Details: The office of the Vice President for Academic Affairs serves as the focal point for meeting all the academic needs of the University, including management of academic divisions, hiring, tenure, promotion and development of faculty, coursework and curriculum development, accreditation, establishing and maintaining academic standards for students.
The Academic Affairs office is seeking an Executive Assistant with outstanding communication and management support skills to provide services to faculty, staff and students, clerical and general office assistance, good judgement, discretion, and independent initiative.
The Executive Assistant supports the Vice President for Academic Affairs and interacts with the President, Cabinet members, students, faculty, staff, as well as members of the public.
The highest level of professionalism and integrity must be maintained at all times.
Responsibilities and Duties Include: Coordinate and schedule committee meetings within areas overseen by the office of the VPAA such as the Curriculum Committee, Academic Standards Committee, Division Chairs, and so on.
Perform a wide variety of administrative tasks, including managing deadline-oriented communications, data entry, drafting and editing of correspondence, reports and other materials.
Assist in managing departmental budgets.
Manage tenure and promotion process, review and evaluation process, and faculty contracts.
Act as a project manager for specified university publications and special events.
Act as a liaison between Vice President for Academic Affairs Office and various campus and off-campus constituents in order to coordinate the workflow and special projects of this office.
Coordinate travel arrangements for the VPAA and others as appropriate.
Manage data and records for VPAA Office.
May supervise work-study students.
Required Competencies: Ability to effectively handle confidential and proprietary information.
Ability to work successfully in a multi-cultural environment.
Adaptability to Change - able to be flexible and supportive, able to positively and proactively assimilate change in rapid growth environments.
Analytical Aptitude and Problem Solving - able to analyze information, problems, situations, practices and/or procedures and policies, collect and interpret data, reason logically, establish facts, identify and define existing and potential issues, recognize the interrelationships among elements, draw valid conclusions, develop recommendations, as well as alternative courses of action, select appropriate course, follow up and evaluate.
Ability to effectively communicate in a professional, diplomatic, empathetic, and tactful manner.
Ability to demonstrate integrity, professionalism, civility, and a high degree of ethics in all job-related actions.
Organization and Time Management - able to plan, schedule, and organize tasks related to the job to achieve goals within or ahead of established time frames.
Minimum Qualifications: Proficient level of knowledge of Microsoft Office Associate Degree with at least three years of related job experience, or 5 years of clerical and/or administrative experience Applicants must submit the following materials: 1.
A letter of application 2.
A current resume 3.
The names of 3 professional references with each person’s position, e-mail address, and telephone number Application review will begin March 21, 2024, and will continue until the position is filled.
MaSU is an Equal Opportunity Employer and encourages applications from diverse candidates and candidates who support diversity.
ND veteran's preference laws apply to this position.
Veterans claiming preference must submit all proof of eligibility by the closing date.
Proof of eligibility includes a DD-214 and if claiming disabled status, a current letter of disability.
The state of North Dakota has an open records law; therefore, your application could be subject to review upon request.
A criminal history background check must be satisfied prior to employment.
ND Relay: https://www.
relaynorthdakota.
com/ “This search is being conducted consistent with the State of North Dakota Open Records statutes.
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