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Posted : Sunday, March 24, 2024 02:52 AM
*POSITION SUMMARY *
This position acts as bookkeeper and office assistant and assists with the accounting/business office functions as well as landlord duties for the agency.
Work is performed under the direction of the Chief Executive Officer.
Prairie Harvest Mental Health provides equal employment opportunities (EE0) to all employees and applicants for employment without regard to an individual’s sex, race, age, color, religion, national origin, disability, marital status, public assistance, lawful activity, status as a veteran, sexual orientation, gender identity or any other characteristic protected by law.
*SPECIFIC DUTIES* * Answering the agency’s phone system and refer incoming calls to the appropriate person.
* Greeting visitors and referring them to the appropriate person.
* Distribute messages by using the agency’s interoffice e-mail system.
* Route incoming mail and prepare outgoing mail.
* Check and review all invoices, request for funds and reimbursement requests.
* Prepare all checks ensuring the expenses are allocated to the correct program.
* Assist with accounts receivable and payables.
* Purchase equipment and supplies.
* Organize and solicit volunteers for projects or events.
* Coordinate and track the agency’s vehicle usage and maintenance.
* Distribute and log key usage for the agency.
* Direct maintenance calls for all the agency’s properties by calling vendors for repairs or working with the agency maintenance staff for repairs.
* Assist administrative and program facility staff with administrative support duties.
* Ability to operate various computer applications to include QuickBooks and Excel.
* Manage agency social media sites.
* Coordinate the maintenance of office equipment systems such as telephones, copiers, security cameras and computers.
* Maintain agency records management systems that include determining records retention schedules recognizing legal, archival, and administrative value of records; oversee records purges.
* Maintain and develop database for client outcomes and manipulation of data for information.
* Oversee and review the agency housing program which includes but is not limited to tenant move-in and move-outs; review and update house rule policies and pet policies; maintain tenant files; notify tenants of rental increases; remain updated in housing and Urban Development (HUD) regulations and other real estate management duties.
* Complete monthly inspections of the agency’s properties.
* Responsible for maintaining the kitchen and conference room and securing the building at the close of business.
* Ability to communicate clearly and concisely.
* Other duties as assigned.
*BASIC WORK EXPECTATIONS* * Adhere to current laws, rules, regulations, policies, procedures, practices, and professional ethics.
* Work as part of the team.
* Maintain a positive attitude.
* Use courtesy and respect in all interactions.
* Maintain a well-organized work area with a business-like appearance.
* Use effective communication techniques to develop and maintain positive and effective working relationships with other employees and customers.
* Be responsive to requests for service and assistance from all customers.
* Maintain confidentiality.
* Remain flexible in work assignments and schedule.
* Actively pursue professional growth and development opportunities.
*PHYSICAL REQUIREMENTS * * The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
* Ability to stand, walk, bend, stoop, crouch, kneel and sit.
* Ability to use hands/fingers to handle or feel and reach with hands and arms.
* Most physical demands require repetitive movement.
* Occasional lifting and moving of up to 35 pounds.
*QUALIFICATIONS – EDUCATION/EXPERIENCE* * Associate Degree in bookkeeping/accounting or a related field with one year of work experience in this field.
* Additional work experience performing a variety of office support with bookkeeping experience may substitute for the educational requirement on a year-for-year basis.
* Knowledge of serious mental illness; willingness to work with individuals with serious mental illness.
*TRAINING/CERTIFICATION* * CPR & First Aid Certification * Valid Driver’s License/Insurable Driving Record * Defensive Driving Job Type: Full-time Pay: $17.
69 - $20.
00 per hour Expected hours: 40 per week Benefits: * 401(k) * 401(k) matching * Dental insurance * Employee assistance program * Flexible spending account * Health insurance * Life insurance * Paid time off * Vision insurance Schedule: * 8 hour shift * Monday to Friday Work Location: In person
Work is performed under the direction of the Chief Executive Officer.
Prairie Harvest Mental Health provides equal employment opportunities (EE0) to all employees and applicants for employment without regard to an individual’s sex, race, age, color, religion, national origin, disability, marital status, public assistance, lawful activity, status as a veteran, sexual orientation, gender identity or any other characteristic protected by law.
*SPECIFIC DUTIES* * Answering the agency’s phone system and refer incoming calls to the appropriate person.
* Greeting visitors and referring them to the appropriate person.
* Distribute messages by using the agency’s interoffice e-mail system.
* Route incoming mail and prepare outgoing mail.
* Check and review all invoices, request for funds and reimbursement requests.
* Prepare all checks ensuring the expenses are allocated to the correct program.
* Assist with accounts receivable and payables.
* Purchase equipment and supplies.
* Organize and solicit volunteers for projects or events.
* Coordinate and track the agency’s vehicle usage and maintenance.
* Distribute and log key usage for the agency.
* Direct maintenance calls for all the agency’s properties by calling vendors for repairs or working with the agency maintenance staff for repairs.
* Assist administrative and program facility staff with administrative support duties.
* Ability to operate various computer applications to include QuickBooks and Excel.
* Manage agency social media sites.
* Coordinate the maintenance of office equipment systems such as telephones, copiers, security cameras and computers.
* Maintain agency records management systems that include determining records retention schedules recognizing legal, archival, and administrative value of records; oversee records purges.
* Maintain and develop database for client outcomes and manipulation of data for information.
* Oversee and review the agency housing program which includes but is not limited to tenant move-in and move-outs; review and update house rule policies and pet policies; maintain tenant files; notify tenants of rental increases; remain updated in housing and Urban Development (HUD) regulations and other real estate management duties.
* Complete monthly inspections of the agency’s properties.
* Responsible for maintaining the kitchen and conference room and securing the building at the close of business.
* Ability to communicate clearly and concisely.
* Other duties as assigned.
*BASIC WORK EXPECTATIONS* * Adhere to current laws, rules, regulations, policies, procedures, practices, and professional ethics.
* Work as part of the team.
* Maintain a positive attitude.
* Use courtesy and respect in all interactions.
* Maintain a well-organized work area with a business-like appearance.
* Use effective communication techniques to develop and maintain positive and effective working relationships with other employees and customers.
* Be responsive to requests for service and assistance from all customers.
* Maintain confidentiality.
* Remain flexible in work assignments and schedule.
* Actively pursue professional growth and development opportunities.
*PHYSICAL REQUIREMENTS * * The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
* Ability to stand, walk, bend, stoop, crouch, kneel and sit.
* Ability to use hands/fingers to handle or feel and reach with hands and arms.
* Most physical demands require repetitive movement.
* Occasional lifting and moving of up to 35 pounds.
*QUALIFICATIONS – EDUCATION/EXPERIENCE* * Associate Degree in bookkeeping/accounting or a related field with one year of work experience in this field.
* Additional work experience performing a variety of office support with bookkeeping experience may substitute for the educational requirement on a year-for-year basis.
* Knowledge of serious mental illness; willingness to work with individuals with serious mental illness.
*TRAINING/CERTIFICATION* * CPR & First Aid Certification * Valid Driver’s License/Insurable Driving Record * Defensive Driving Job Type: Full-time Pay: $17.
69 - $20.
00 per hour Expected hours: 40 per week Benefits: * 401(k) * 401(k) matching * Dental insurance * Employee assistance program * Flexible spending account * Health insurance * Life insurance * Paid time off * Vision insurance Schedule: * 8 hour shift * Monday to Friday Work Location: In person
• Phone : NA
• Location : 930 North 3rd Street, Grand Forks, ND
• Post ID: 9075593386
