Nistler Student Engagement Department Assistant

Nistler Student Engagement Department Assistant 493865 Grand Forks, North Dakota, United States Dean's Office CoBPA Office/Clerical Support Full-time Staff Closing on: Dec 6 2023 Salary/Position Classification $38,000 Annual, Non-Exempt (Eligible for overtime) 40 hours per week 100% Remote Work Availability: No Hybrid Work Availability: No Purpose of Position Come work in the brand new Nistler College of Business and Public Administration! The purpose of the Department Assistant/Receptionist is to assist in managing the day to day administrative tasks of the Student Engagement office.
This position will provide the first impression at our front desk and will assist any individual visiting the Student Engagement office.
They will perform regular office duties such as scheduling appointments for academic advisors, assisting with student questions regarding their academic career and generating data for strategic enrollment management initiatives, assist with various needs related to student record management, travel reimbursements, and processing payments for expenses.
Duties & Responsibilities First point of contact for the Student Engagement Office Greet and assist visitors.
Assist with conference room and interview room scheduling via Outlook Assist students with process to declare major, change major, apply to graduate, pre-advising, completing forms, and setting up appointments on Starfish/Civitas, etc.
Provide an overview of services to prospective students and families.
Assist with Freeman Professional Closet donation and collect donor contact information Manage domestic and international travel, conference registrations and expense reports Create and maintain spreadsheets for current, incoming, and outgoing students Prepare and distribute information regarding students’ status (honors, probation, dismissal, holds, Dean’s List, President’s List, etc.
) using Starfish.
Collect data for reports (enrollment, majors, transfers, readmits, etc.
) from UND Office of Analytics & Planning, Perceptive Content and Campus Connection that will assist with reporting to various entities such as AACSB.
Assist with communications to prospective students Assist with career fairs and other career-related events Coordinate ordering and inventory of all promotional items for the Student Engagement Hub using proper purchasing procedures.
This may include selection of items, ordering and approval process, expensing, and maintaining inventory.
Point of contact for all document disposal following the Office of Records Management timeframes and procedures and coordinate secure disposal pickup process Assist Dean’s Office as needed Attend professional development training as required by supervisor Assist at least one graduation ceremony per year Required Competencies Ability to communicate effectively, both oral and written communication Excellent and personable communication skills.
Must be resourceful, self-directed and work with little supervision.
Must have comprehension of administrative logistics of event coordination and strong attention to detail.
Must be flexible; able to work and adapt in a fast-paced, ever-changing environment.
Demonstrate ability to multi-task and function with a high degree of accuracy.
Demonstrate ability to work individually as well as part of a team.
Ability to promote a friendly and positive attitude and environment in day to day communications and activities Capable of handling challenging situations with discretion Requires strong attention to detail and organizational skills Minimum Requirements High School Diploma One year administrative experience in a professional office setting that includes receptionist duties Experience with MS Office, Word, Excel, and Outlook Resume is required for application process Successful completion of a Criminal History Background Check In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire.
This position does not support visa sponsorship for continued employment.
Preferred Qualifications Experience with Qualtrics, or similar types of survey software Experience with other systems used at UND: Blackboard, Campus Connection, Starfish, Adobe, Zoom, TEAMS, Jaggaer Experience with formulating travel arrangements Experience working in Higher Education and professional office setting To Apply Please submit your resume and application.
Position Benefits Benefits include single or family health care coverage (UND pays the full premium), life insurance, employee assistance program, retirement plans with generous employer contributions, annual & sick leave in addition to 10 paid holidays.
Optional benefits include supplemental life, dental, vision, flexible spending account, supplemental retirement plans.
UND also offers an employee tuition waiver and a variety of professional development opportunities.